Overview
From $86,681 to $109,650 Annually
110 State Street
Albany, NY 12236
Minimum Qualifications
You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 52.6 and/or 70.1 of the Civil Service Law.
Transfer:
For 52.6 and/or 70.1 transfer to an Associate Administrative Analyst, salary grade (SG)-23, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-21 or above.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov).
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
Duties
Procurement Management
- Manage and track the procurement process for investment-related systems and services from end-to-end, including Requests for Proposals (RFP) and Requests for Information (RFI).
- Identify procurement needs and develop specifications.
- Draft and review procurement evaluation documents and support internal stakeholders with the procurement evaluation process.
- Assist Legal staff with negotiating agreements; draft memorandums and other required documentation.
- Communicate with vendors and obtain quotes to assist in determining which product/service is the best value for the agency; compile information to support vendor recommendations to management and adherence to procurement guidelines.
- Review, process, and reconcile invoices; ensure invoices are accurate, paid timely, and are compliant with agency policies.
- Utilize the procurement card for non-stock order office supplies and special purchases for the division; reconcile statements and maintain accurate records.
- Act as liaison between PICM and Finance to ensure procurement matters are complete, accurate, and documented.
Process Improvements and Workflow
- Document processes and develop procedures for the Financial Operations team.
- Ensure efficient workflow by developing and implementing record-keeping systems and controls, including the maintenance of a centralized database/tracking system of contracts, purchase orders, invoices, etc. Manage central files, and other support operations as needed.
- Review procurement records to ensure adherence to all applicable laws, rules, and regulations and ensure proposed contracts represent the best value to New York State.
- Conduct special studies and research to resolve issues and prepare reports and recommendations.
Supervision
- Provide direct supervision, training, and mentoring for PICM Financial Operations staff; ad-hoc training, and mentoring for Operations administrative staff as needed.
- Assign work and projects; review work for accuracy, compliance and completeness.
- Provide technical guidance and direction to staff and suggest corrective measures.
- Review and approve timecards and complete annual performance evaluations.
Knowledge, Skills & Abilities
- Excellent writing skills including the ability to write in a clear and concise manner.
- Ability to understand technical and complex issues.
- Strong verbal communication skills
- Excellent interpersonal and team skills
- Proficient in grammar, spelling and editing sentence structure.
- Excellent skills in proof reading
- Excellent supervisory skills, including coaching and developing staff
- Strong analytical and problem solving abilities
Additional Comments
Telecommuting
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
Some positions may require additional credentials or a background check to verify your identity.
The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.
OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
- A state pension with vesting after five years’ service
- Comprehensive medical, dental and vision insurance available to all employees and their dependents
- Flexible spending accounts for dependent and health care
- Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
- Public Service Loan Forgiveness (PSLF)
- NYS Deferred Compensation plan
- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
- Holiday and paid time off
- Shift and geographic pay differentials
- A committed continuous learning environment
- Informational Brown Bag sessions
- Wellness at Work Programs to promote employee health and wellness
- OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
- And much more
Brittany Pebler
P: (518) 474-1924
F: (518) 486-6723
[email protected]
Division Contact
Shari Burnett
[email protected]
To Apply
Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications. Reference Item #00214-BEP on your cover letter for proper routing. Documents must be sent as unlocked and accessible attachments.